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Start a Private Meeting

I. Overview​

Private meetings on Simplamo assist you in organizing meetings that are time-bound and focused on specific topics, or dialogues involving personnel in special cases, or meetings regarding customer/partner issues, etc.

Most private meetings are of a specialized nature, requiring in-depth discussions among relevant departments/teams/individuals that cannot be addressed adequately in weekly meetings.

For example:

  • Meeting "Discussion on the July Event Topic"
  • Meeting "Conversation to Terminate Part-Time Contract"
  • Meeting "Approach for Implementing Project A"
  • …

The meeting framework on Simplamo will help you save time and enhance focus by eliminating unnecessary sections.

II. Architecture​

III. How-tos​

Step 1: On the left-hand toolbar, select the "Meeting" feature, then proceed to choose "Private Meeting".

Click on the "+New Meeting" button in the top right corner.

Step 2: Choose the participating members and enter the corresponding meeting title.

Then click the “Start meeting” button and proceed according to the meeting framework on Simplamo.

Step 3: Start the meeting following 4 sections available on Simplamo

The significance of each section in the meeting is similar to the weekly meeting:

  • Section 1 - Headline: This is feedback from customers/partners/employees

    • The Secretary should input all feedback by clicking on the "+Create Headline" button
    • Link to an "Issue" if necessary by clicking the "+Issue" button.

  • Section 2 - To-Do List: Review the list of agreed-upon actions to address the issues from the previous meeting. Focus on their completion status.

  • Section 3 - Issue Solving

    • Add an issue if needed.
    • Prioritize issues.
    • Resolve issues using the I.D.S formula (Identify root causes - Discuss solutions - Settle on a specific action plan).
    • Create actions with responsible individuals and due dates.

    Section 4 - Conclusion: Summarize the next steps, evaluate the meeting's effectiveness. Finally, click on "Finish Meeting".

    **Note: It's important to designate one person as the meeting facilitator and another as the secretary responsible for inputting data into the software.

  • That concludes your understanding of the private meeting feature on Simplamo.

    Wishing you success ahead!